Administration and Finance Assistant

Employment: Full Time
Office Location: Rhodes
Application Close Date: 13th October 2024

About the Role

We are looking for a proactive Administrative Assistant to support our Finance, Facilities, and IT department in a full-time role at our Rhodes office, which features convenient onsite parking and public transport access. This diverse position involves handling general office assistance, finance, and administrative tasks to ensure smooth operations across various functions.

Responsibilities:

• Meet and greet visitors, ensuring a welcoming atmosphere. 
• Manage incoming and outgoing mail, courier deliveries, and collections. 
• Order and maintain office stationery and amenities. 
• Oversee meeting room bookings, configurations, and parking allocations. 
• Assist with Accounts receivable & Payable monthly processes. 
• Assist with the monthly credit card process, ensuring reconciliation, accuracy & timely receipt. 
• Assist with onboarding and offboarding staff in our internal systems. 
• Support incident reporting and basic IT helpdesk tasks. 
• Assist with property, office upkeep & facilities management. 
• Additional adhoc tasks as required by Management

Key Selection Criteria:

• Previous experience in an administration or finance support role. 
• Strong organisational and multitasking skills. 
• Ability to quickly learn and navigate new technology and software systems, demonstrating strong tech-savvy skills. 
• Ability to problem solve, identifying issues and implementing effective solutions in a fast-paced environment. 
• Excellent communication skills and a customer service mindset. 
• Attention to detail and accuracy. 
• Proficiency in Microsoft Office Suite (word, excel). 
• Current Working with Children Check and NDIS Worker Check or willingness to obtain if successful. 
• Fully vaccinated against COVID-19 (including 1x booster) or eligible medical exemption.